Veritech Energy Technology

Engineering document management software is an online service providing your company freedom from the confines of paper. Instead of having paper copies of all your files to be misfiled or lost, only to be reprinted and lost again, all documents are loaded online to be accessible by anyone within your company. It is the way most companies are going these days.

Why do most companies use it?

By going online, companies are not only helping to be more environmentally responsible, they also are not limiting their employees to communicating or making changes only in person. The best engineering document management software also tracks changes made to documents; who changed what and when; links documents together to show possible effects from changes; and explains why the change was made in the first place. By lumping all possible information together in one place, a quickly scanned webpage replaces a five minute phone call.  As any manager knows, while these phone calls don’t take much time themselves, a few dozen can take up to several hours of time that could have been better applied elsewhere.

When is it a good time to implement new software?    

Generally, a good time to introduce new software would be when you have the time to train employees and coworkers to use it, but good software will not require much instruction: it should be easy to navigate, read, and just be intuitive in general. Employing a new online software system should save your company time, not spend it.

Who makes the best engineering document management software?

There are many companies that are currently advertising their software, but not all of them offer several customizations. This flexibility insures your company against getting stuck with a particular version, which might not be what you always need or a version that your company will outgrow. Also, if possible, find an engineering document management software company that employs engineers to design its software, the kind who will already know the features you are looking for. This saves you time and effort in customizing your particular software. Know what your needs are, and search from there.

This all sounds great, but how much will it cost?

This is a difficult question to answer, as it depends on the engineering document management software you choose, and the number of employees who need access. The on-site use itself will typically cost less than thirty dollars a month (a dollar a day) and depending on your specifications and actual use, the cost can increase from there. The best software companies will offer to calculate your monthly cost before your purchase, giving you a better idea of your monthly expense.

Where would I spend all the money I save by not purchasing paper?

I suggest more potted plants for the office, or possibly decorative lamps. Maybe keep the paper budget to cover weekly coffee runs for your employees or coworkers. It is entirely up to you. But remember, the right engineering document management software will not only save you money, but time and brain space that should be used for the task at hand, not for organizing.